Key Management System Gives Supervisors & Staff Opportunity to Go Above & Beyond

The mental image many of us conjure up when thinking about a property manager is one with a massive brass object attached to their hip. That object, of course, is a key ring with dozens upon dozens of individual keys jangling against each other. Since security would be comprised by having one key allow access to multiple doors, there’s was once no alternative to this inconvenience. This was the case until Traka21 designed an innovative way to relieve a single property manager and allow multiple people to access keys.

SuperiorLocks.com, which proudly carries the best-designed and most secure lock systems on the market for consumers, touts the unique design elements of the Traka21 key management system and wants shoppers to know that it’s never been easier to distribute duties. Below, readers will learn about new options that allow them to grant multiple people access to the same “key ring” cabinet.

It’s unlikely that what worked five years ago at your building is still the best practice today. With that reality in mind, computerized maintenance management system company Hippo says managing a property maintenance team is made easier with technology on your side. “Being open to suggestions from your maintenance technicians is important,” the article states. “Because they spend the most time with the equipment and assets, they can often come up with clever, practical modifications that speed up time-consuming tasks.” A janitorial/facility management crew is going to be very familiar with most-efficient processes when it comes to cleaning and fixing. When the job at hand is behind a locked door, it’s far quicker for designated workers to have access to a key management system like the Traka21. That’s because this stand-alone RFID-enabled PIN-access lock system gives each user a unique code. This code, entered via an exterior digital keypad, then allows access to 21 long-lasting iFobs that have security seals and locking receptors.

The actual process of opening a key management system from Traka21 -- or any other manufacturer carried by SuperiorLocks.com -- couldn’t be more straight-forward. When a member of the maintenance team arrives at the key cabinet, he or she will enter their unique PIN code. This will open the cabinet’s door and reveal the keys inside. LED lights that are lit green will signify keys that are available to use; those that are red will remain locked in place and an amber light signifies a spot where the key can be returned. In short, a worker entering their specific code will only be able to take away keys that were programmed to coincide with that code. This alleviates the need to have a worker with overarching clearance on-site or on-call at all times. If broken down by floor or sector of a building, it will be easy to assign a certain worker to a certain job as all crew members will know who has access to specific keys.

Few things put the need for a Traka21 key management system in perspective like a case study and the National Center for Education Statistics (NCES) has a good one. Let’s say that a local Girl Scout troop meets once a week at the elementary school where you oversee the facility and its upkeep team. If the front door is locked, the room where the troop meets is locked or if the meeting area itself is unprepared, there’s a good chance that the worker couldn’t access the right keys. A satisfactory performance, per the NCES, is one where all the doors were open and lights on. To go above and beyond, the worker would have been able to open the bathrooms, adjust thermostats, clean additional areas that required access and lock up at the end of the night. To accomplish all this and “work in a school district that hears praises” is one that takes time, tools and training. “Most people would rather be helpful when possible and one of the keys to good leadership is helping staff to see that doing a good job is not only possible, but preferable,” the NCES says. There’s little doubt then that investing in a Traka21 key management system that gives multiple workers the ability to help keep the ship going in the right direction should be the first investment of 2020.